How to plan a kids birthday party in apartment club house?

10 tips to celebrate your kids birthday party in apartment club house

Apartment Clubhouses are becoming an integral part of many residential complexes in cities like Bangalore, Hyderabad, Chennai, Mumbai etc, they provide a great space where residents can organize their kids Birthday parties and many other events. Because spending huge bucks for hotel party hall is really bad idea, instead make use of your club house to celebrate your kids birthday party in more elegant way than the hotel party hall. Below are the 10 Basic things to consider while planning your kids birthday party in your apartment club house.

Step 1: Check the Club House availability

Contact the apartment club house manager and enquire details of hall availability for your date, hall capacity, Rules & Regulations, Amenities of the club house like, House keeping service, Electricity supply, Washrooms etc. Once you are clear with the above mentioned things proceed planning your kids Birthday party. First step is to book the club house for your convenient date & time.

Step 2: Make a guest list

 Write down the names you would possibly invite

Think about who you’ve seen recently, Check your phone contacts and look through your recent Whats-app or Facebook messages. look through the stack of business cards sitting in the corner of your desk. Make sure that you consider your kids & their friends as well. Once you make a full list, it’s much easier to figure out the best attendees for your kids birthday party.

Make a shortlist

That’s because unfortunately, not everybody is going to be able to come to your party. If there are super specific people you want there, make sure to check in with them before choosing a date. Otherwise, you’re probably going to end up with a hodge podge of your invite list. Take a look at whoever you’ve finalized on your original guest list. Make sure that you’ve allowed for people bringing plus ones and/or their kids to the party.

Step 3: Plan an overall party budget

Planning an overall party budget will help you make that party happen, Consider your total and stick with it. Do not worry if your budget is low, there are plenty of fun and inexpensive ways to make a party entertaining. Most of the tips mentioned below are suitable for both low and high budgets.

Step 4: Hire an event planner

In day today busy life making all the arrangements for your kids birthday party celebration by yourself is difficult task, its better to hire an event planner / Birthday party organizer to look after all the arrangements. Starting from venue decorations, Entertaining the guest, Arranging food etc can be taken care by the birthday party event planner.

You can find various Birthday party event management companies online, Or you can ask your friends or relatives for references.

Step 5: Theme selection

Analyze which theme you want to set up on your kids special day, take help from the event planner and also involve your kids in selecting the theme for your kids birthday party. Once the theme is finalized, Plan for the theme based decorations, Photographers, Cake and dress accordingly. You can find some popular birthday party theme decorations Here 

Step 6: E-Invitations

Sending out invitations as soon as you know the party details is a good rule of thumb. Invitations should be sent more than two weeks before the party. Get help from the event planner to create theme based invitation copies or you can browse online for more invitation card templates.

Step 7: Few things to keep in mind

There are few things that you will have to manage, Such as party wear shopping, Arranging stay & food for the guests who arrives a day before the party, Informing security people about your event guest list and vendors list, Checking the power supply backup with the club house manager in case of any power cuts, Before and after event house keeping management for your event etc...

Step 8: Follow up

Following up with the club house manager, Event vendors, Guests & Relatives etc. Always remember to recheck & confirm the ordered date & time with the vendors because you don't want any last minute hassles.

To make this happen make a note of each and everything you ordered for your kids birthday party and keep it updated every time you follow up.

Step 9: Time management

After all the above steps your job is not yet done, always prefer keeping some spare time while booking the service providers. Suppose if you invite all your guests at 6.30 pm then make sure all the arrangements are ready by 6.00 pm.

Step 10: Event day schedule

• 0:00 to 0:30: Everyone arrives
• 0:30 to 1:00: Photo-shoot & Some games for kids
• 1:00 to 1:30: Cake Cutting & Birthday songs
• 1:30 to 2:00: Some activities & Photo-shoot
• 2:00 to 2:30: Lunch or Dinner for the guests
• 2:30 to 3:00: Dance, Music, Unorganized playtime, Return gift distribution. Say goodbye.